Abstract Submission

IMPORTANT DATES AND DEADLINES

  • Call for abstracts invitation: October 2025
  • Abstract submission opens: TBA
  • Abstract submission deadline: TBA
  • Abstract selection and final programme by Scientific Committee: TBA
  • Abstract status: TBA

At most FOUR abstracts per cohort will be accepted (resulting in a maximum of FOUR persons per cohort). Purely methodological abstracts (which might use example data from a cohort) will not count toward the cohort maximum. At most TWO methodological abstracts can be submitted by one person. Note: there is no longer a maximum limit of submissions per cohort.

Abstracts presented at a previous conference are ineligible for submission to the IWHOD Workshop. Any abstract accepted FOR CROI as a Late Breaker must be withdrawn from IWHOD. Please make sure to let the secretariat (secretariat@iwhod.org) know of any abstract accepted by CROI as soon as notified.
 

Early-Career Investigator Award (EIA) Eligibility
The applicant must be the designated presenter of the submitted abstract. The award is limited to supporting early-career investigators with less than 10 years research experience who meet any of the following criteria:
• An undergraduate or postgraduate student, or
• Within 5 years of completing a postgraduate degree, or
• Within 5 years of completing a clinical or research fellowship.

Scholarship Applicant Eligibility
The applicant must reside in and present data from a low or middle income country according to the World Bank criteria.

Please contact secretariat@iwhod.org if you have further queries

ABSTRACT SUBMISSION RULES

  • Your abstract must be submitted via the web-link you will find on the top of this page once abstract submission is open. First, you will be asked to register with the system and create a user name and a password which you will need to log on the online submission page. Please then carefully follow the instructions on that page.
    1. Your abstract body must fit into the space provided on the abstract submission form and must not exceed 500 words combined across the four headings (Background, Methods, Results, Conclusion).
    2. A maximum of one display item (figure, graphic or table) is allowed - these must be accompanied by a TITLE. The display item must be LEGIBLE on the form. Colour images are permitted.
    3. Please note that the abstract submission system will support a maximum of 15 authors for one abstract.
    4. Please use Person-first language in abstracts, using the following recommended terminology. To learn more about the People First Charter, please visit peoplefirstcharter.org.

COHORT PROFILE

NEW: Authors will be asked to enter a contact person for their cohort profile upon submission of their abstract. The Scientific Secretariat will contact the cohort representatives to please submit a new profile or approve an existing cohort profile.:

  • If your cohort is submitting multiple abstracts,  please agree on a single contact person who will provide/approve the cohort description. The information requested from the cohorts is as follows: the full cohort name, cohort acronym, principal investigator, contact details, brief cohort description (max 100 words), link to study website.
  • When submitting purely methodological abstracts, you may select “methodology” in the appropriate field on the online submission page and enter N/A in the cohort description fields so you are able to complete your submission.

Please contact the secretariat@iwhod.org if you have any further queries.